Who We Are
At the AI Fiction Writing Achievement Awards (AIFWAA), your privacy is paramount.
We are committed to protecting your personal information with the highest standards of transparency, security, and compliance—including adherence to Canadian, US, and international privacy laws.
Which Laws Apply?
Canada: We comply with the Privacy Act and Personal Information Protection and Electronic Documents Act (PIPEDA).
European Union: We adhere to the General Data Protection Regulation (GDPR) for users located in the EU/EEA.
United States: While we are based in Canada, we recognize applicable US privacy laws (such as the California Consumer Privacy Act, CCPA) for US users where relevant.
Rest of World: We strive to uphold best practices globally and comply with local requirements where possible.
What We Collect & Why
Minimal Information:
We only collect the personal information necessary for you to participate in AIFWAA activities (for example: name, email address, and submitted works).
How We Use It:
- To process submissions, communicate with entrants, and (where applicable) contact winners.
- Judges see only what’s required to evaluate entries—your name and your submission, never your contact details.
- Admin access is restricted to essential personnel only, for service provision and support.
- We do not sell, rent, or share your data with advertisers or unrelated third parties—ever.
Cookies & Automated Tech
Cookies:
This site uses cookies and similar technologies only as required for the basic functioning of the website (such as security, session management, and analytics). No unnecessary tracking or advertising cookies are deployed.
Third-Party Services:
Some features (like forms, analytics, or embedded media) may link to or rely on third-party services. These parties have their own privacy and cookie policies; we encourage users to review these independently.
Your Rights & Responsibilities
Your Rights:
- Access, correct, or request deletion of your personal data at any time.
- Object to or restrict processing of your data.
- Request a copy of the data we hold about you.
- Withdraw consent at any time (where processing is based on consent).
To exercise any of these rights, email us at info@aifwaa.ai.
Your Responsibility:
When using third-party links or submitting work, it’s your responsibility to review the relevant privacy policies and make your own informed decision about continuing to use their services.
Transparency & Security
- We maintain strict internal controls to ensure your data remains confidential and protected from unauthorized access.
- We never publish personal details beyond what’s required to credit or acknowledge entrants and winners (and only with consent).
- All communication regarding entries is handled privately and securely.
Contact & Updates
Questions, requests, or concerns? Contact our privacy team at info@aifwaa.ai.
We may update this statement to reflect changes in the law or our practices. We encourage you to review it periodically for the latest information.
By using this site, you agree to this privacy statement and our commitment to keeping your information safe and secure.